My Safe Docs Ltd is the latest company to join Secured by Design with its accredited secure platform designed to create evidence-ready records for tools, vehicles, equipment, documents and other valuable assets.

Founded by a tradesperson with first-hand experience of dealing with tool theft and the challenge of trying to find paperwork and evidence, My Safe Docs was developed to address the growing issue of tool theft and the need for reliable proof of ownership.

Tool theft remains a significant problem across the UK, costing tradespeople millions each year.

Beyond the immediate financial loss, stolen tools, vehicles and equipment often means lost work, cancelled jobs and long-term disruption to livelihoods.

Identity and insurance

In many cases, recovery rates remain low and police face the challenge of tracing or returning items due to lack of identifiable records.

At the same time, insurance company requirements have become more stringent, making it essential to show clear and verifiable proof of ownership.

Without documented evidence such as receipts, serial numbers, or identifiable markings, claims can be delayed or rejected entirely. 

My Safe Docs platform – Complete Asset Register provides a secure and centralised system for storing key information such as photos, serial numbers, receipts, DNA marking details (forensic liquid with a unique DNA code), identifying marks and other supported security evidence.

Suitable for a wide range of users from homeowners, tradespeople, small businesses, farmers, vehicle owners to travellers exploring the world, the platform is designed to be practical and accessible for users to quickly retrieve structured, evidence-ready records whenever they are needed.

Cyber Essentials Plus and Cyber Assurance Certified, My Safe Docs has now achieved Secured by Design accreditation and can be found on the dedicated member’s page here.

Features include:

• Pre organised evidence layout – sorted into categories and ready for insurers, police and compliance checks
• User-friendly – built by a tradesman, designed to be simple, intuitive and easy to use
• Instant access anywhere – enables users to retrieve instant records
• Secured, tamper-resistant information storage – two factor authentication, encrypted uploads and a structured evidence system to keep everything protected and audit-ready
• Flexible plans for every user – including home, trade or agricultural memberships with monthly or annual options

Lyn Poole, SBD Development Officer, said, “I’m extremely pleased to welcome Trevor with his product and platform My Safe Docs to SBD membership.

“The UK has an ever-increasing problem with tool theft. A tradesperson’s van is their mobile workshop and, with the quantity of tools of all descriptions, sizes and costs needed to carry out their daily work, if these are stolen, apart from the obvious financial impact, their livelihood, family wellbeing and mental health can also suffer enormously.

“This problem will not go away unless targets are made more secure. In some cases, that means taking several steps together to make life harder for criminal networks.

“It is not just opportunistic thieves we are dealing with, but organised crime gangs operating across the UK at any time of day or night, targeting vehicles on driveways, at fast food outlets and in hotel car parks. These vehicles and their contents must be protected.”

Trevor Honor, Managing Director My Safe Docs Ltd said, “I’m proud to have been accredited with Secured by Design, My Safe Docs gives people a secure and structured way to store their tools, items, documents and much more.

“With theft rising across every sector, proof of ownership has never been more important – yet it’s still one of the most overlooked parts of crime prevention.

“Police and insurers rely on accurate information to act quickly and effectively. My Safe Docs fills that gap.

“No more guessing what you owned or trying to piece things together after the event.

“Our platform creates a forensic level evidence record for every item – whether it’s a drill, an ATV or a campervan – so you always have the proof you need, when you need it.”

Crime reduction

Secured by Design (SBD) is owned by the UK Police Service with the specific aim of reducing crime and increasing safety for businesses and individuals.

SBD seeks to improve the physical security of buildings and the surrounding area using products such as doors, windows, locks and walling systems along with fencing systems that meet the SBD Police Preferred Specification security requirements.

SBD have many partner organisations, ranging from the Ministry of Housing, Communities and Local Government through to local authorities, housing associations, developers and manufacturers and work closely with standards and certification bodies.

SBD is the only way for companies to obtain police recognition for security-related products in the UK, through the Police Preferred Specification – a product-based accreditation scheme developed over 25 years ago, which provides a recognised standard for all security products that effectively deter and reduce crime. SBD work with manufacturers and standards authorities to ensure that security standards are current and updated to keep pace with emerging crime trends.